Financial Aid Policies

Satisfactory Academic Progress (SAP) Policy

In order to receive financial aid, a student must be making satisfactory progress toward completion of a diploma, certificate, or degree. Academic progress is reviewed at the time awards are made, and again at the end of each fall, spring and summer semester. WNCC financial aid requirements outlined below are designed to comply with Federal regulations. The qualitative and quantitative standards of this policy are at least as strict as the academic policy applied to non-Title IV recipients. Additional details regarding this policy are available from the Financial Aid Office, or see WNCC's complete Board Policy and President's Procedure regarding Satisfactory Academic Progress:

Board of Governors' Policy BP-501 Standards of Satisfactory Academic Progress
Administrative Procedure AP-501 Standards of Satisfactory Academic Progress

General Financial Aid Eligibility

To receive aid from any of the federal student aid programs, an applicant must meet all of the following criteria:

  • Have financial need, except for some loans.
  • Have a high school diploma or GED certificate or have completed home schooling at the secondary level.
  • Be enrolled or accepted for enrollment in an approved program at WNCC for the purpose of obtaining a diploma, certificate, or degree.
  • Be a U.S. citizen or eligible non-citizen.
  • Have a Social Security Number.
  • Be making satisfactory academic progress toward completion of a diploma, certificate, or degree.
  • Certify that financial aid funds will be used only for educational purposes.
  • Not be in default on a federal student loan.
  • Not owe a repayment of a federal grant.
  • Be enrolled at least half time (six credits) for most programs.

The U.S. Department of Education interfaces with other federal databases to confirm several of these criteria.

More information regarding scholarship eligibility can be found on our Scholarships page.

Professional Judgment and Appeal Options

The WNCC Financial Aid Office has established appeal procedures to allow for adjustments to a student’s Free Application for Federal Student Aid (FAFSA) when the student has experienced special or unusual circumstances. Under federal financial aid regulations, financial aid administrators may utilize “professional judgment” to make adjustments to a student’s FAFSA data elements on a case-by-case basis. Students may appeal to have these “professional judgment” situations considered by submitting to the WNCC Financial Aid Office the appropriate appeal form along with substantiating documents that support the circumstance.

Students who believe they may qualify for a Professional Judgment appeal may contact the WNCC Financial Aid Office to initiate a conversation about their situation. All appeal forms are located here. WNCC must have a completed FAFSA on file. Not all requests for professional judgment will result in an increase in financial aid eligibility.

For best results, appeals should be submitted at least 4 weeks prior to the start of the term. Appeals received after the term has ended will not be considered. Allow 30 days for the appeal to be reviewed. The student will be notified of the appeal decision via WNCC email. Professional judgment decisions made by the WNCC Financial Aid Office are not appealable to the U.S. Department of Education.

Return of Federal Funds

Financial aid recipients who officially withdraw from all their classes or cease attendance without notifying the school may be required to repay a portion of the federal funds they received for that term if the amount to be returned exceeds the amount to be returned by the institution. This is determined on a pro-rata basis by multiplying the percentage of the term not attended by the Title IV aid received. Federal regulations specify the calculation used to determine if and how much repayment is required. The percentage (amount) of earned Title IV funds is calculated on a daily basis from the first day of classes. The process uses calendar days, including weekends. However, any break of five (5) days or more is not counted as part of the days in the term. The percentage of term completed equals the number of days completed divided by the total amount of Title IV funds disbursed or that could have been disbursed. If a student attended more than 60% of the term, no return of funds will be required, but the College will determine whether the student is eligible for a post-withdrawal disbursement. After the amount of Title IV aid to be returned is calculated, a determination of how much must be returned by the institution and how much must be returned by the student will be made. Federal regulations allow the institution to charge a student for any portion of federal funds returned on the student’s behalf. If a student owes a repayment, it will be applied to the following programs, in this order:

  1. Unsubsidized Federal Direct Loan
  2. Subsidized Federal Direct Loan
  3. Federal Direct PLUS Loan
  4. Federal Pell Grant
  5. Iraq and Afghanistan Service Grant
  6. Federal Supplemental Educational Opportunity Grant
  7. TEACH Grant

Any loan funds required to be returned must be repaid by the student in accordance with the terms of the promissory note. Any amount of unearned grant funds that must be returned is considered an overpayment. The maximum amount of grant overpayment is half of the grant funds received or scheduled to be received.

Any return of Title IV funds required by the student must be paid prior to receiving additional financial aid at WNCC or any other institution. Any funds returned by WNCC on the student's behalf must be repaid by the student to WNCC prior to attempting to register for subsequent terms.

The requirements for Title IV program funds are separate from WNCC's refund policy. Therefore, students may still owe funds to WNCC for unpaid institutional charges.

Additional details regarding this policy are available from the Financial Aid Office, or see WNCC's complete Board Policy and Administrative Procedure regarding return of federal funds:

Board of Governors’ Policy, BP-502 Federal Title IV Funds Policy
Administrative Procedure, AP-502 Financial Aid-Return of Title IV

Refund Policy

Tuition and Fees

Tuition refunds are based on the percent of course time that has elapse. After the No Penalty Drop/Add Period ends, course fees are not subject to refund. To be eligible for refund, students must complete and submit a signed copy of the WNCC Drop/Add Form.

Time Elapsed

% of Tuition Refunded









*Military Note: Military individuals called to active duty are to submit their orders to the Registrar and the Military/Veterans Affairs Office.

Room and Board

Time Elapsed

% Refunded

1-7 days


8-21 days


22-35 days


36-49 days


>50 days


Contact Financial Aid

Financial Aid Office
800.348.4435 ext. 6011